Hramba dokumentarnega in arhivskega gradiva v stalni zbirki na upravnih enotah na območju Zgodovinskega arhiva Celje

slovenian

2024

volume 7, issue 2

administrative units   archival records   hybrid records   information system for records management   permanent collection of records   records

Narodna in univerzitetna knjižnica
(Obvezni izvod spletne publikacije)

Preservation of Current and Archival Records in the Permanent Collection of the Administrative Units in the Territory of the Celje Historical Archives Each administrative body can have only one permanent collection of documents. It must be kept separated from the current collection. The permanent collection must be protected against damage, destruction and loss, and its unauthorized modification or use must be prevented. Until approximately 2003, documents and archives at administrative units were stored in depots only in physical form. With the adoption of the Act on Electronic Business and Electronic Signatures (Ur. l. RS, št. 57/2000) and Decree on Office Operations (Ur. l. Rs, št. 91/2001) information technology in the field of administrative operations also began to be used in administrative units in the Republic of Slovenia, and thus the emergence of new formats and their storage in information systems for document management (EMRS). Based on an analysis of the state of administrative operations at the Administrative Units Celje, Krško, Brežice, Šentjur pri Celju, the author presents when, in addition to the physical form of documents, digitized or original digital material began to be stored in the permanent collection of documents, and in which formats they are stored. In this collection, documents are kept until the expiry of retention period or until archives are transferred to the competent archives.

27.11.2025